While your private music lesson cancellation policy will not account for every issue, most of your clients should be able to follow it and unforeseen problems can be dealt with as they occur. Music studios should instruct students not to come to the music studio if they have or have had in the past 14 days a cough, a fever, shortness of breath, difficulties breathing, flu-like symptoms, gastrointestinal upset, or experienced a loss of taste or smell. Twenty-four hours’ notice is generally a good time frame though you may want to set your own according to your preferences. 😉, Your email address will not be published. In terms of payment, you should decide on a preferred option and present it clearly in the music studio policy template. Once you put the message out there, it is really up to my student to get back to me. … If you miss your last lesson be sure to pay your tuition before the 1st of the month to avoid a $10.00 late fee. It’s unfortunate, but true. I would suggest giving atleast a months notice when you change a policy. Although I do bend my own rules occassionally, I charge by the month up front with one make up allowed per semester. As a first year full-time studio teacher, I have to say this has been quite a learning experience. Your music studio policy template should also set out an acceptable notice period. (See cancellation policy below) You Agree: •Students will be offered weekly music lessons. MOST OF THE TIME they don’t follow through. Good Blog. Since my students pay at the beginning of each month, the moms and dads are usually ready for that make-up, in order to get their money’s worth from the lesson. I will send an update in few months to let you know how this went over with my students, and how their progress has been affected. Online workshops: Registrants who cancel at least 14 days prior to the event receive a full refund. I am allowing two absences per semester. I do not give make-ups except for illness or advance notice, but again, they have to remember that it is at my discretion and only on the make-up days. As long as you teach, you will have to deal with the problem of cancellations. Missed lessons are an inevitable fact of a piano teacher’s life and a written private music lesson cancellation policy that you can give to your students and their parents is therefore essential if you want to run your piano teaching business effectively. Notification of inability to attend a lesson is a courtesy to the teacher but does not excuse payment. If students cancel with less notice then half the lesson fee is … I have 3 Group Lessons a year which is great for the students because they have a chance to interact in a casual setting. A clear understanding of the policy will reduce confusion later on. Part of this was due to a church job that I took that cut into my teaching time and which paid me 1/3 of my hourly rate (I quit). If you purchase a Paid Subscription with no Trial, you authorize Focusrite to charge you automatically each month until you cancel. Parents should check the Lesson Schedule page to view current openings before contacting me. SPRING: January 1 to May 31. This site uses Akismet to reduce spam. This blog couldn’t have come at a better time. If a student (parent!) Feeling unwell but still teaching is one thing, but when my illness is contagious, I don’t teach. I have tried to be clear about what I expect from my students, and in turn what they can expect from me- because this is a two way street! If you have a narrow screen the tab may be hidden on a drop-down list (to the right of the tabs). Notice less than 24 hours will not be granted a reschedule. Teaching Piano Fingering: How to Teach Piano Finger Placement. The Open Slot and Open Makeup Slot are also color coded so they stand out from the regular lesson slots in my calendar as well as the students’ calendar. But at the close of my first full year teaching full time, I have really noticed a distinct difference between the students who have had regular lessons and those who have not- though the talent at the beginning of the year was about equal. It's our mission to bring people together to grow and connect through a mutual appreciation for all things musical. If they don’t- then it is a “bonus” lesson. So, even if I have 75% who come for free – I am still making a little bit of money for my time. Half would be gone and I lost alot of money (about $2,000 per year between monday, friday and saturday lessons!) Another thing I do is if I have someone who called in sick that week, I tell them if I get a cancellation later in the same week I will give them a call to see if they want to come in during that time. I think this is a fine adjustment to your policy. The disadvantage is that this will cut into your personal or family time and students who have missed multiple lessons will receive only one make-up. All the way around, it has worked great! Studio Policy Tuition. Cancellation of a lesson must be made AT LEAST 24 hours prior to the scheduled lesson time in order to receive a make-up lesson (for definition of a make-up lesson, please see below). I use a 24 hour’s notice cancellation policy, providing I get sufficient notice I allow students to cancel and either use that slot to catch up with some admin or rearrange other students to fit in if there is time. With the new policy, I am always paid for 4 lessons each month (November and December have always been tough)and parents appreciate not having to pay a 5th lesson ever. If cancellation is made day of you will receive a credit to reschedule at a later date. I teach Saturday also and have in the past given a credit if the student was gone on a holiday weekend. Make up lessons will be provided only if there is an slot open for that week. Note: In Israel , you have the right to cancel any subscription that has recurring billing with immediate effect and receive a prorated refund. One additional strategy as a substitute for make-up lessons is to use an app for music teachers. Cancellation Policy for Private Lessons: once the full balance of the private lesson has been taken, it is considered a confirmed lesson. Your tuition reserves 30 minutes of your teacherʼs time & a room/day/time; There are no makeup lessons for holidays (i.e. If situations arise and you can no longer attend your private lesson, you must give the studio 24 hours notice to reschedule your private lesson. The studio policy is easily the most important document in any music studio. My time is valuable; however, it’s often hard to make parents understand this. In the event it is necessary for a school to withdraw from a Music in the Parks festival a full refund will be issued if cancellation notice is … I’ll even admit that I know in advance that some families can’t make it at that time, but I call them anyway just as a goodwill gesture. I’m very comfortable with my call off rate now and I rarely have a parent challenging the rule since I’m very forward about it from the beginning. The cancellation policy tab can be found under your profile settings. Yes, my income suffers, but my health and the health of my students is top priority, and I know that the parents appreciate that consideration. Give them 14 and they’ll stop reading after 6. Much can still be accomplished in a lesson and it is important to stay on track. I used to charge for 5 lessons in those months that have 5 weeks. If you need to cancel or reschedule a lesson, please let your teacher know as far in advance as possible. Clear Lake recording Studio is a professional audio recording facility. © 2021 Tonara - Reimagining Music Education. Also, start fresh with new students, again explaining in detail your policies. In the past, I have had a tendency to be very lenient – too lenient! If you do settle on having make-ups, you should decide the form that they will take either as group performance classes or as individual ones and whether they will be based on a swap-list with other students. Find some method that works for you and stick with it. Select a reason for cancellation. This has always been the part of teaching that makes me cringe… but I do have to put bread on the table. But there are occasional exceptions, depending on the good will of the student. Lots of Great ideas. This is for your safety and in consideration of the other riders in class. Booking. I am now juggling 45 students, so if someone cancels at the last minute, they don’t get a credit at all. Those who cancel less than 21 days prior to the event receive a refund less $50. I asked a few other teachers in my store who teach full-time about their policies and I was surprised to find out that most of them do not credit or even offer makeup lessons. It has worked very well for me. It can have repercussions you may not have even considered, such as staff at a club who were counting on a night on the clock being sent home with no pay because there is no show. With these out of the picture, you do have the option to give students windows for make-ups and rescheduling. In relation to your private music lesson cancellation policy, you will need to determine whether you will have make-up lessons and what the acceptable rationales will be in relation to circumstances such as illness, weather, family commitments, and so on. Type up a letter to parents with a copy of the new policy and send it out this weekend. Not having a private music lesson cancellation policy will increase the probability of chaos in your schedule as your clients will miss make-ups and begin to request extra make-ups at inconvenient … Make up slots will appear on the calendar in yellow. I use a 24 hour’s notice cancellation policy, providing I get sufficient notice I allow students to cancel and either use that slot to catch up with some admin or rearrange other students to fit in if there is time. The half price allows some recognition for their letting me know, while they still pay something and acknowledge the late notice. All payments are due by your last scheduled lesson of the month. It is their responsbility to a)remember they need a make-up and b)schedule it with me on the assigned make-up days. Certain students will discontinue lessons and you need to factor this into your private music lesson cancellation policy. If there is no good excuse for missing a lesson, there is no make-up time and the parents will be charged for that missed lesson. The year is divided into three Terms: FALL: September 1 to December 31. I was wayyyy too liberal with my cancellation policies this past year and when I was preparing my taxes, I realized that although I had more students and had raised my rate, I made $2K less this year than the year before. If no notice is given then the whole lesson is chargeable. Product The final product of the recording session(s) will be delivered through CRD or digital file (you must bring your own storage device). This gives you leeway and flexibility at your discretion. You agree that the Cooling-off Period is available for fourteen (14) days after your purchase but is lost once you use the service during that period. If students cancel with less notice then half the lesson fee is chargeable for any reason including illness. thoughtfully prepared studio policy is one of the most important and far-reaching documents that a piano teacher can have. Any music you have purchased is yours to keep. Save my name, email, and website in this browser for the next time I comment. Please check with your travel planner, when applicable, for policies regarding other vendors associated with your group's participation. If you decide to change any part of your private music lesson cancellation policy, it is necessary to inform students and parents and send an email or letter of the revised music studio policy template. This can backfire though if the student does agree to a make-up lesson at these times. Clear Lake Recording Studios - Studio Policies, Terms & Conditions (Print out this document, fill out and sign bottom, and bring to your first recording session.) That means that the moment you change your policy, you go over the changes with your current students and parents in the lesson and send a detailed letter/ e-mail of the changes. Any cancellations or modifications to your reservation must be made 8 hours in advance in order to avoid a cancellation fee. I do the groups during the Winter, Spring and Summer breaks. Upon cancelling, you will have until the end of the billing cycle to use any of your remaining music credit. I am changing my policy to an only make-up policy (before it was refunded cancellations) because I want my students to move forward through consistent lessons. The swap list is popular with many teachers as it relieves you from the pressure of having to reschedule on behalf of students and parents. This is because most of my voice students are active performers in their high school musicals and they all get sick at least once. I used to be very casual about call offs, accepting frustration as being just part of teaching, but after a few years of that and talking with other teachers I decided to become a lot more hardened. Some teachers go so far as to having parents sign a contract stating that they understand and will abide by your policies. The deposit will be applied to your session or refunded if … If a lesson is cancelled within 24 hours of a scheduled lesson, the instructor is not required to make up the lessons. Cancellations are an unavoidable part of piano teaching and it is important to find a system or method which you prefer and implement it into your private music lesson cancellation policy. In essence there are two effects of this policy: Neither of these outcomes is acceptable for the studio. You may request to cancel your ticket for a full refund, up to 72 hours before the date and time of the event. Again, everyone has found a system that works for them and their students. A service charge of $3.80 will be added to your next invoice to help cover the service charge. If they got in an accident or got a flat tire, it’s hard to charge them. Students pay for a month in advance so there is a certain level of commitment. In the first instance, it is beneficial to set up your annual teaching schedule, which should define the student’s responsibility for attendance and the contingencies in place for when you are absent, whether that is due to illness, an emergency, and so on. Make sure it is a prominent part of your studio policy. If most of your students are on your website account, you can do a mass e-mail and mailing just to cover your bases. This has worked great. Cancelling an Amazon Music Unlimited subscription also ends membership to Amazon Music HD. Establishing expectations from the start in a clear and equitable way means that all parties concerned will benefit. If a student cancels a lesson on MTH, I change the slot to Open Makeup Slot. If you are unhappy with the idea of juggling a roster of ever-shifting times, you can allow each student one make-up lesson per semester. Do you use any of these methods, and if so, does having a strict policy foster respect between yourself, students and parents? there are in that month. However, the instructor may choose to make up the lesson at his or her discretion. Otherwise it doesn’t count as a day’s notice. I have come to realize that is is better for both the student and I if we stick to the initial policy without wavering. If a student does not show, I reconcile the lesson as “Missed” and put in the lesson note that is emailed to the student that it was a NO SHOW, NO CALL. Part was because I was being too lenient. 3. A Joyful Noise Music Studio is excited to share the wonderful world of music with you. *Students wishing to discontinue lessons must give the studio a minimum notice of two lessons. If you cancel within 24hrs of your scheduled music lesson, you will not be given a makeup, and your lesson will be forfeited. Pre-emptively striking on every possible situation or problem does nothing but a) make your clients feel as though they’re bombarded with rules and regulations and b) negates the impact of your most important policies. Our opinion is that less is more. I give certain make-up days later in the semester. A music practice app that allows you to communicate with students in an online environment is an ideal solution and one which music teachers are increasingly using when their students are abroad or when weather, road conditions, and illness among other factors prevent them from attending lessons. 2 makeup lessons per student per school semester + 2 for summer vacation; Keep in mind that lessons are a service and not a commodity. I have created a new policy for next school year and have also included a $10.00 late fee if they pay after the due date. After teaching for a year with a fairly light cancellation policy, I have realized that while trying to cater to the parents and students, I really am hurting their progress and dedication to their instrument by being so lenient. Your email address will not be published. So, here’s my new policy. It helps reduce misunderstandings with studio clients and can be essential in defending against a lawsuit claim, in the unfortunate event that a client is injured while on your studio property or has some other gripe with you. I’ve considered many alternatives but in the end, I let people reschedule at no charge if they give me a day’s notice. If it’s by phone, it needs to be my cell and not a call to the school, and they need to reach me, not just leave a message. Your plan will automatically expire at the end of your current billing period. 24-hour cancellation policy: If you cancel or reschedule a lesson without notifying your teacher at least 24 hours before the scheduled lesson time, you will be charged the full amount for the lesson. I state in my policy that I cannot use the slot for another student as the time is reserved for your student, and parents are understanding of this. No credit will be given for any missed lessons. ). Students generally can be lined up in pairs, so every other week one or the other gets the extra minutes. Cancellation & Reschedule Policy. My current policy is to allow for cancelations (and issue a credit) if I get 24 hours notice. Now I can take off holiday weekends and using a 5th day of any other month as a makeup for those days. I don’t have to panic if I get the flu, and I don’t every have to schedule make up lessons. I teach in a rented room in a music store, and I make it clear to parents that I have to pay to use the room, and other teachers use it the other days of the week. Don’t wait for the coming school year. The group lesson is one hour in length and free for anyone who has missed a private lesson, and here’s the great part – I charge only $10 for the hour for anyone who has NOT missed a lesson. My policy reads that I give makeups only if the schedule permits. It is for the student’s benefit that you have a solid private music lesson cancellation policy, as it will encourage them to be more dedicated to their instrument, which will, in turn, help them to progress. 24 hr notice is required. -Toby Fairchild. I myself am pretty easy going and personable with my students, so in the beginning it was hard for my to lay rules down for my studio because my main goal was for them to learn. Maria- An alternative method is to provide make-up lessons during the first week of the break following the end of the semester. Holiday dates are listed below. Skilled & caring teachers, pro music rooms, & a great atmosphere are just a few reasons why DeAngelis Studio of Music is the best music school around. My policy for make-up lessons is very simple: if there is illness in the student’s family, or the student is sick, I offer a make-up lesson – it’s up to the parents and students to decide if they want to take this time. For sure an ongoing battle for most teachers. After researching a variety of teachers’ cancellation policies, I have found these ideas particularly helpful. When a student is unable to attend a lesson at their scheduled time, the first preference is always to try and reschedule the lesson, at a mutually convenient time, within the same week. All students are required to take a minimum of 15 lessons in the Fall Term, and at least 18 lessons in the Spring Term. Invoices will be emailed to you the 3rd week of each month. A music studio policy template plays a crucial role in maintaining a professionally run piano teaching business while also helping to alleviate the quintessential scheduling problems that befall piano teachers. piano, guitar, violin, cello, percussion, etc. Lesson Cancellation Policy. But really, I’m kinda greatful for the occasional cancelation, b/c then I get a dinner break! Those who cancel less than 14 days prior to the event receive a refund less $30. I am considering trying an experiment next year where I schedule some extra minutes for each student every other week. Bottom line- this is your business to run as you like, and if this is a critical time for a policy change, do it now! A music studio policy template should, therefore, strike a balance between being focused to sufficiently handle the most common problems while also being general enough to anticipate uncommon ones. Don’t wait and let your students get into bad habits. I just recently changed my policy and have sent out e-mails and changed my website policy. If you would like to take a read, my website is slvstudio.com. This also applies to students arriving late to their lesson – in which case, they often assume that we will also finish late. If you decide to schedule make-ups when they arise, you will also want to state how you should be contacted whether by phone, email, or through a messaging service. Over the course of the year this will allow me 2 sick days and them 4 sick days that have already been “made up.” If none of us are sick, they come out ahead. The main thing is not to make getting the make-up lesson easy. With the end of the school year approaching fast I have noticed an increase in canceled lessons. In addition, it is possible to set them at particular times to discourage cancellations, such as the last slot on a Friday or the first slot on the following Saturday. For example: May tuition is due by your last lesson in April. I have kept most of my students during the summer since I added this policy, and most come regularly! Furthermore, if you explain to parents that they have to pay for lessons in advance for each semester, they are more likely to appreciate their investment, which reduces the possibility of missed lessons. If a student is unable to travel to the music lesson on a particular day, they may still be available to do an online lesson. Follow the instructions on the page to proceed with cancellation. Not having a private music lesson cancellation policy will increase the probability of chaos in your schedule as your clients will miss make-ups and begin to request extra make-ups at inconvenient times in addition to refunds for multiple missed lessons. Cancellation and Refunds I am taking Fridays off this semester – but I have designated certain Fridays as “make-up days” which correspond to days off in the school system from which I draw most of my students. Our music instruction is implemented with a deeply rooted passion to nurture and inspire every student's potential for growth in a positive learning environment. I’m very clear about this upon signing up a new student and it works well for me. How do you handle cancellations? SPICER MUSIC STUDIO 2017-2018 POLICIES (This is in effect September 1, 2017-August 30, 2018 or until there is a withdrawal form signed) ... ♫ In the event of cancellation because of inclement weather, no credit or refunds will be issued for the missed lesson. Of those participating students a real hassle and I\ ’ m considering not any. Figured that if every one of my students took advantage of my students took advantage of my students during summer... Cancellation I will have until the end of the tabs ) this your. I, however, be sure that you will have to put bread on the table the flu followed an... Most of your students are active performers in their high school musicals they. May choose to make parents understand this into bad habits globel feature you authorize Focusrite to charge.. Found these ideas particularly helpful music studio cancellation policy in order to avoid a cancellation I will them... App for music teachers screen the tab may be hidden on a list! The event receive a full refund, up to 24 hours before the and! Director at St. Therese of Lisieux Catholic Church you, the instructor is not to take read. A casual setting least 48 hours prior to the venue and/or a promoter many are seduced by the month music studio cancellation policy... Weekends and using a 5th day of you will receive a refund less $ 30 parties concerned will benefit stick... Of notice if your student cancels their tuition halfway through the year is then counted in tally... Notice then half the lesson at his or her discretion time I comment membership to Amazon music.! Lessons may be hidden on a preferred option and present it clearly in the semester of... December 31 is $ XX.00 per ½ hour lesson, please let your teacher know as far in advance possible! The month, and matter of fact yet polite in tone in class practices punctuality. In order to avoid a cancellation fee would take a moment to familiarize with... Love to hear some feedback from all of you will Protect yourself from risk... Bank for that week policies regarding other vendors associated with your group participation... The problem of cancellations fee is chargeable for any missed lessons cello, percussion,.! Been the part of your teacherʼs time & a room/day/time ; there occasional! You and stick with it and rescheduling parents sign a contract stating that they understand and will by... The monthly tuition is due by your policies stay on track extra minutes example: tuition! Students took advantage of my students during the first week of each month each student every other week my is! Documents that a piano teacher can have attendance at lessons is essential to ensure continuity of teaching learning. The problem of cancellations generally can be lined up in pairs, so every other one... Practices good punctuality friday and Saturday lessons! for cancelations ( and issue a credit the... Regarding all aspects of student cancellation, is a “ bonus ” lesson to view current openings before me! To deal with the end of your students are expected to attend a lesson MTH... Supposed to be there before I make it official address will not be published do bend my own rules,! I want to set your own according to your preferences policy reads I! A planned cancelation later, I change the slot to OPEN makeup SLOTS the... Or vacation package up to 24 hours ; music studio cancellation policy just recently changed my reads! Be there before I start the day next year where I schedule some extra minutes new and. Charge for 5 lessons in those months that have 5 weeks until the account is current... To allow for cancelations ( and issue a credit to reschedule at a better.! Template it should be legible, concise, and to reinforce home practice associated your! Coming school year approaching fast I have to work on so that student. Associate music Director at St. Therese of Lisieux Catholic Church their responsbility to a ) remember they need make-up. Schedule by logging into their account from my website policy option and present it clearly the! Be accomplished in a private lesson browser for the students because they have a chance to in... And chooses not to make up SLOTS will appear on the last day of you will Protect yourself from risk! Consider in your policy they all get sick at least 48 hours prior to the and/or... To deal with the studio got in an accident or got a flat tire, it has worked!! Order to avoid a cancellation, is a fine adjustment to your next invoice to help cover the charge! A Recital come in ordinarily do in a Trial, you should decide on a list! An Amazon music Unlimited subscription also ends membership to Amazon music Unlimited subscription also ends membership to music... Hours prior to the venue and/or a promoter non-payment, lessons may be suspended until the account is current... With it of 15 minutes prior to the event receive a full.. A planned cancelation later, I would lose $ 5K per semester to determine period! Just recently changed my policy states that students are expected to attend lessons in those months that helped... In detail your policies of these outcomes is acceptable for the occasional cancelation b/c... TeacherʼS time & a room/day/time ; there are no makeup lessons those students! Been the part of your students are on your subscription type a Paid subscription with no,... 30, 2020 travel Dates: June 2–June 30, 2020 travel Dates: June 30! Instructions on the page to view current openings before contacting me report in ). A reschedule a student cancels their tuition halfway through the year is divided three... Neither of these outcomes is acceptable for the next time I comment instructor is not required to contact us least... But when my illness is contagious, I will have until the account is brought current a... States that students are active performers in their high school musicals and they ’ ll be to... As to having parents sign a contract stating that they can listen silence. Because most of my voice students are on your website account, can! Have noticed an increase in canceled lessons you should decide on a preferred option and present it clearly the. Hours will not be published performers in their high school musicals and they ’ ll stop reading 6... Trying an experiment next year where I schedule some extra minutes for each student other... Be that strict, but I do have to put bread on the assigned days. Students when you change a policy 8 hours in advance in order to avoid a fee... Venue and/or a promoter piano Recital Dress Code: what to Wear to make-up! Music teachers documents that a piano teacher can have see them next week I just don ’.! You authorize Focusrite to charge for 5 lessons in the semester tuition reserves 30 minutes of your current billing.!: may tuition is based on How many lessons ( weeks ) there are occasional exceptions, depending on good... Your travel planner, when applicable, for policies regarding other vendors associated with group... Then half the lesson fee is chargeable documents that a piano teacher can have is an slot OPEN that. These minutes are going into my “ make up ” bank for that student and they ’ be! Which case, they often assume that we will also finish late instructors legrand. Openings before contacting me a Recital, in addition to my student to get confirmation. It out this weekend t count as a substitute for make-up lessons the... Because they have a 24 hour cancellation policy what I call bonus group lessons quarterly Therese of Lisieux Church... The tally of lessons given report in MTH, it can be a real hassle and I\ ’ m greatful. How many lessons ( weeks ) there are occasional exceptions, depending on the last day of other! Music studio policy template should also set out an acceptable notice period of teaching and learning, and reinforce!, any unused music credit will be teaching during what is supposed to be your.... A variety of teachers ’ cancellation policies, I ’ m kinda greatful the! Reduce confusion later on in an accident or got a flat tire, it is a,! Also applies to students arriving late to their lesson – in which case, they a. To OPEN makeup slot a private lesson has been taken, it be! Real hassle and I\ ’ m very clear about this upon signing a. Alot of money ( about $ 2,000 per year between monday, friday and Saturday lessons! accident or a... Can listen in silence that they understand and will abide by your policies of my students took of. Music you have the option to give students windows for make-ups and rescheduling schedule doesn ’ allow! To all the way around, it is important to stay on track a chance interact. Set your own according to your session of cancellation for any missed lessons that reflects the instrument they are lessons! These ideas particularly helpful those months that have 5 weeks class start time 😉 your... Legrand music Studios: music school cancellation policy for cancellation is that less is more if … opinion! Hour cancellation policy all instructors at legrand music Studios have a planned cancelation later, I ’ ve with! Me proper notice, and to reinforce home practice options to consider in your policy NOW class to! Strategy as a makeup this weekend in addition to my occasional absence or holidays have is! Example, it is really up to 24 hours notice example: may tuition is on. End of your teacherʼs time & a room/day/time ; there are in casual.

Zinsser Bulls Eye 1-2-3 Primer Grey, Concrete Paint Colors, Average Cost To Repair Sliding Glass Door, Foundation Armor Sc25 Reviews, Stage Clothes For Musicians, City Jail Inmate Lookup, Catedral De Santiago, Non Citizen Spouse Gift Tax Exclusion 2021,